How to Import MSG File into Excel – 4 Easy Methods

Are you having some trouble while you want to import MSG File Format into Excel, especially without Outlook or in bulk? Don’t worry, this blog is for you. The user will here discover the manual and automated methods to insert or convert MSG files into Excel format. This blog will explain how to import MSG file into Excel with complete data integrity. It will not make a difference whether you are a beginner or an advanced user; this guide will help you to choose the best method

Follow this step-by-step guide if you want your MSG file in Excel format. We will look at both a manual and an advanced solution for the conversion process.

Why is there a need to Import MSG File into Excel?

Many individuals and business users want to view or organize their Outlook messages in Excel. Working with email data inside a spreadsheet makes it easier to read, filter, and sort email data. However, importing MSG files into Excel directly is not easy, since there’s no direct way to import MSG files into Excel, especially in bulk. 

• Excel allows users to analyze their email data effectively just by organizing it properly into rows and columns.
• Through spreadsheets, users can manage MSG file data by sorting, filtering, and using other formatting tools, making data management easy and handy.
• Using Excel allows users to create reports, generate insights, etc.

What are the effective ways to Attach MSG File in Excel?

There are several free manual methods to import MSG file into Excel. These solutions work well only for basic conversions. Manual ways can be practical only when you are dealing with a small number of emails. However, they holds alot of limitations, such as email attachments cannot be handled efficiently. Managing large MSG files can become time-consuming, tedious, and error-prone.

If you want your attachments to also be preserved, or multiple MSG files need to be transferred to Excel all at once, without creating any kind of errors. Shifting towards advanced techniques or more professional software is recommended. It automatically starts the extraction of email data while maintaining the integrity of data, attachments, etc. It also ensures that the mailbox structure is preserved, making them ideal for business or large-scale data management tasks.

Here are top 4 solutions to save MSG file in Excel:

1. Copy-Paste Method using Outlook
2. Save MSG as Text format and then Import
3. Drag and drop in MS Word 
4. Professional MSG conversion Tool

Let’s take a closer look at each one of these solutions and understand how they work by following this step-by-step guide. We will also explore the pros and cons, so that you can easily choose the best technique to import MSG file into Excel.

#1. Copy-Paste Method using Outlook

This is one of the easiest ways to get your MSG files in Excel sheets by using MS Outlook’s built-in feature. It works well when you have a small number of emails and don’t need to save attachments.

Go through the steps:

1. Locate MSG files and Open MS Outlook.
2. Select email data from files that you want to export.
3. Now Copy the selected content using (Ctrl + C).
4. Now Open Excel and paste data using (Ctrl + V).

After compilation of the steps, you can organize the information into rows and columns according to your needs. 

“ Note: If you want to ease your organizing step, you can also use the pre-built feature of Excel's TEXT to COLUMNS feature, which will help you. “

Advantages:

• It is Quick and easy for a few emails.
• This is also Outlook and Excel version-independent.
• You can select exactly which parts of the email’s data need to be copied, making it flexible.

Disadvantages:

• It is very time-consuming for large number of MSG files.
• You cannot extract attachments using this method.
• Regular formatting may break for long or complex email bodies.

#2. Save MSG as Text format and then Import

This method is better organized than copy-paste. It is useful when you want to preserve email formatting integrity in Excel. This manual technique is suitable to import MSG file into Excel with a small number of email files, but still attachments do not come with this free plan.

Follow these steps:

1. Open Outlook and Choose MSG file that needs to be exported
2. After Opening MSG files, Click on Files
3. Then Save As >> choose between Text or CSV
4. Browse location to save the (.txt/.csv)
5. Open Excel import wizard and choose converted files 

Now Excel will open the Text files in spreadsheet format, and you can manage the data as per your requirement.

Advantages:

• Better than copy-paste method, since it preserves basic email structure.
• It can handle multiple MSG files and saves individual as text format.
• This method is also Outlook and Excel version-independent.

Disadvantages:

• In this process, attachments are still not preserved.
• Need to save each MSG file as an individual, no bulk conversion.
• Complex email bodies may require additional care in spreadsheet.
• It can also be tedious for very large sets of email data.

#3. Drag and drop in MS Word

Another manual solution is in front of you. This method can be helpful to import MSG file into Excel. The MS Word is used as an intermediate platform to extract content out of MSG files before transferring it into Excel. This can be helpful when formatting issue continues in previous steps. However, it also does not support attachment extractions.

Go through the steps:

1. Look for MSG files, then Drag-n-drop it in MS Word.
2. After opening the MSG in Word, Save the document.
3. File >> Save As Plain text (.txt) 
4. Open Excel, Navigate to data >> Get Data >> From .txt/.csv
5. After selecting, use Import Wizard 

These steps will lead you to structure your data into rows and columns according to your needs. Save the newly created spreadsheet in your system.

Advantages: 

• This can be helpful since it can handle emails with complex format.
• It also allows editing the email data before importing to Excel. 

Disadvantages:

• This solution also does not preserve the Attachments.
• Requires multi steps, in return increases the processing time.
• This solution is also not suitable for bulk conversion of MSG file.

#4. Advance MSG conversion Tool

Do you want to import MSG file into Excel in bulk and want to preserve metadata and attachments? Use recommended professional and dedicated solution, such as SysTools MSG CONVERTER. Manual methods often fail when it comes to large file transfer, or when you want your metadata to be structured. Using software provides a more reliable and efficient approach by saving MSG files in Excel spreadsheet. These solutions are designed to automatically extract the files from MSG folder and convert them to Excel readability format safely. Moreover, no need to convert your files to .txt or .csv; this software can directly convert your MSG folder to XLS/XLSX format, making excel to directly open the file directly.

Go through the steps:

1. Install and launch the Software on your system.
2. Choose multiple or few individual MSG files or whole Folder.
3. Verify the selected data via preview option.
4. Choose (XLS/XLSX) Excel format from the format list.
5. Apply filters  (date, sender/receiver address, subject, etc.) if needed.
6. Click Export to start the conversion process.

After the completion, you can open the newly generated Excel file without any data loss.

Benefits of choosing professional vs manual methods

When it comes to handling data safely or managing time, users often have a choice between manual and an automatic solution. While manual methods may seem free and convenient, they usually require multi steps and high risk of data lose. Where as a automatic solution are specially designed to simply the entire steps with high level of accuracy and less time consumption.

• Automatically does the entire task and saves hours rather than manual effort.
• No humanlike step errors, keeping the data and formatting intact.
• It also converts multiple files at once, not like manual methods, handling them one-by-one
• The software has a simple interface designed for non-tech and tech users.
• Offers filters, preview options, and flexible export settings.
• Users can also access technical help instead of suffering alone with trial-and-error chaos.

Final Verdict!!

When it comes to import MSG file into Excel, the best methods requires your specific needs. Hope you like this article. In this post, we have described all solutions to import MSG to an Excel sheet. If you are one of those who want to insert .msg file in Excel by converting it. Then you need to download this software via above mention download button. 

This software also comes with a trial edition, allowing you to convert the first few MSG files to XLS/XLSX, allowing you to directly open the files in Excel while keeping all the data intact.