Recently Added

Most Used keyboard shortcut keys in Microsoft Outlook for Mac OS

: 12398

What is Microsoft Outlook?

Per Wiki: Microsoft Outlook is a personal information manager software system from Microsoft, available as a part of the Microsoft Office suite. Though primarily an email client, Outlook also includes such functions as calendaring, task managing, contact managing, note-taking, journal logging, and web browsing.

Individuals can use Outlook as a stand-alone application; organizations can deploy it as multi-user software (through Microsoft Exchange Server or SharePoint) for such shared functions as mailboxes, calendars, folders, data aggregation (i.e., SharePoint lists), and appointment scheduling.

Keyboard shortcut keys in Microsoft Outlook [For Mac OS]

Frequently used
Close	Esc
Go to Home tab	Alt+H
New message	Cmd+Shift+M
Send	Alt+S
Insert file	Alt+N
New task	Cmd+Shift+K
Delete	Delete
Search	Cmd+E
Reply	Cmd+R
Forward	Cmd+F
Reply all	Cmd+Shift+R
Copy	Cmd+C
Send/Receive	Alt+S
Go to calendar	Cmd+2
Create appointment	Cmd+Shift+A
Move to folder	Alt+H+M,V
Attachment Save As	Alt+J+A
Basic navigation
Switch to Mail view	Cmd+1
Switch to Calendar view	Cmd+2
Switch to Contacts view	Cmd+3
Switch to Tasks view	Cmd+4
Switch to Notes	Cmd+5
Switch to Folders list in the Folder pane	Cmd+6
Switch to Shortcuts	Cmd+7
Switch to next open message	Cmd+ .
Switch to previous open message	Cmd+ ,
Move between Folder/Outlook/Reading/To-Do	Cmd+Shift+Tab
Move ar ound message header lines in the Folder pane	Cmd+Tab
Move around within the Folder pane	Arrows
Go to a different folder	Cmd+Y
Go to the Search box	Cmd+E
In the Reading pane, go to the previous message	Alt+Up
In the Reading pane, page down through text	Space
In the Reading pane, page up through text	Shift+Space
Collapse or expand a group in the email message list	Left/Right
Go back to previous view in the main Outlook window	Alt+B/Left
Go forward to next view in the main Outlook window	Alt+Right
Select the InfoBar and, if available, show menu of commands	Cmd+Shift+W
Search
Find a message or other item	Cmd+E
Clear the search results	Esc
Expand the search to include all items in module you are in	Cmd+Alt+A
Use Advanced Find	Cmd+Shift+F
Create a Search folder	Cmd+Shift+P
Search for text within an open item	F4
Find and replace text/symbols in Reading pane	Cmd+H
Expand search to include items from the current folder	Cmd+Alt+K
Expand search to include subfolders	Cmd+Alt+Z
Flags
Open the Flag for Follow Up dialog box	Cmd+Shift+G
Color categories
Delete the selected category from the list in the Color categories box	Alt+D
Create an item or file
Create an appointment	Cmd+Shift+A
Create a contact	Cmd+Shift+C
Create a contact group	Cmd+Shift+L
Create a fax	Cmd+Shift+X
Create a folder	Cmd+Shift+E
Create a meeting request	Cmd+Shift+Q
Create a message	Cmd+Shift+M
Create a note	Cmd+Shift+N
Create an Office document	Cmd+Shift+H
Post to the selected folder	Cmd+Shift+S
Post a reply in the selected folder	Cmd+Shift+T
Create a Search folder	Cmd+Shift+P
Create a task	Cmd+Shift+k
Commands in most views
Save (except in Tasks view)	Cmd+S
Save and close (except in Mail view)	Alt+S
Save as (only in Mail view)	F12
Undo	Cmd+Z
Delete an item	Cmd+D
Print	Cmd+P
Copy an item	Cmd+Shift+Y
Move an item	Cmd+Shift+V
Check names	Cmd+K
Check spelling	F7
Flag for follow-up	Cmd+Shift+G
Forward	Cmd+F
Send or post or invite all	Alt+S
Endable editing in a field, all views except Mail/Icon	F2
Left align text	Cmd+L
Center text	Cmd+E
Right align text	Cmd+R
Mail
Switch to Inbox	Cmd+Shift+I
Switch to Outbox	Cmd+Shift+O
Check names	Cmd+K
Send	Alt+S
Reply to a message	Cmd+R
Replay All to a message	Cmd+Shift+R
Reply with meeting request	Cmd+Alt+R
Forward a message	Cmd+F
Mark a message as not junk	Cmd+Alt+J
Display blocked external content	Cmd+Shift+I
Post to a folder	Cmd+Shift+S
Apply Normal style	Cmd+Shift+N
Check for new messages	Cmd+M
Go to the previous message	Up
Go to next message	Down
Create a message (in Mail view)	Cmd+N
Create a message (from any Outlook view)	Cmd+Shift+M
Open a received message	Cmd+O
Delete and ignore a conversation	Cmd+Shift+D
Open the Address Book	Cmd+Shift+B
Add a Quick flag to an unopened message	Insert
Display the Flag for follow up dialog box	Cmd+Shift+G
Mark as read	Cmd+Q
Mark as unread	Cmd+U
Open the MailTip in the selected message	Cmd+Shift+W
Find or replace	F4
Find next	Shift+F4
Send	Cmd+Enter
Print	Cmd+P
Forward	Cmd+F
Forward as attachment	Cmd+Alt+F
Show the properties for the selected item	Alt+Enter
Mark for download	Cmd+Alt+M
Check Mark for download status	Cmd+Alt+U
Display Send/Receive progress	Cmd+B
Calendar
Create an appointment	Cmd+N
Create an appointment (any Outlook view)	Cmd+Shift+A
Create a meeting request	Cmd+Shift+Q
Show 1-10 days in the calendar	Alt+(1-0)
Go to a date	Cmd+G
Switch to Month view	Alt+ =
Go to the next day	Cmd+Right
Go to the next week	Alt+Down
Go to the next month	Alt+PgDown
Go to the previous day	Cmd+Left
Go to the previous week	Alt+Up
Go to the previous month	Alt+PgUp
Go to the start of the week	Alt+Home
Go to the end of the week	Alt+End
Switch to Full Week view	Alt+ -
Switch to Work Week view	Cmd+Alt+2
Go to previous appointment	Cmd+ ,
Go to next appointment	Cmd+ .
Set up recurrence for an open appointment or meeting	Cmd+G
People
Dial a new call	Cmd+Shift+D
Find a contact or other item	F3
Enter a name in the Search Address Books box	F11
In Table or List view of contacts, go to first contact with letter	Shift+(letter)
Select all contacts	Cmd+A
Create a message with selected contact as subject	Cmd+F
Create a contact (when in Contacts)	Cmd+N
Create a contact (any Outlook view)	Cmd+Shift+C
Open a contact form for the selected contact	Cmd+O
Create a contact group	Cmd+Shift+L
Print	Cmd+P
Update a list of contact group members	F5
Go to a different folder	Cmd+Y
Open the Address Book	Cmd+Shift+B
Use Advanced Find	Cmd+Shift+F
In an open contact, open the next contact listed	Cmd+Shift+ .
Find a contact	F11
Close a contact	Esc
Send a fax to the selected contact	Cmd+Shift+X
Open the Check Address dialog box	Alt+D
In contact form, display Email 1-3	Alt+Shift+(1-3)
Tasks
Accept a task request	Cmd+C
Decline a task request	Cmd+D
Find a task or other item	Cmd+E
Open the Go to Folder dialog box	Cmd+Y
Create a task when in Tasks view	Cmd+N
Create a task (any Outlook view)	Cmd+Shift+K
Open selected item	Cmd+O
Print selected item	Cmd+P
Select all items	Cmd+A
Delete selected item	Cmd+D
Forward a task as an attachment	Cmd+F
Create a task request	Cmd+Alt+Shift+U
Switch between Folder/Tasks/To-Do	Tab
Undo last action	Cmd+Z
Flag an item or mark complete	Insert
Format text
Display the Format menu	Alt+O
Display the Font dialog box	Cmd+Shift+P
Switch case (with text selected)	Shift+F3
Format letters as small capitals	Cmd+Shift+K
Make letters bold	Cmd+B
Add bullets	Cmd+Shift+L
Make letters italic	Cmd+I
Increase indent	Cmd+T
Decrease indent	Cmd+Shift+T
Left align	Cmd+L
Center	Cmd+E
Underline	Cmd+U
Center	Cmd+T
Increase font size	Cmd+]
Decrease font size	Cmd+[
Cut	Cmd+X
Copy	Cmd+C
Paste	Cmd+V
Clear formatting	Cmd+Shift+Z
Delete the next word	Cmd+Shift+H
Justify text	Cmd+Shift+J
Apply styles	Cmd+Shift+S
Create a hanging indent	Cmd+T
Insert a hyperlink	Cmd+K
Left align a paragraph	Cmd+L
Right align a paragraph	Cmd+R
Reduce a hanging indent	Cmd+Shift+T
Remove paragraph formatting	Cmd+Q
Add web information to items
Insert or edit a hyperlink in the body of an item	Cmd+K
Printing
Open the Print tab in Backstage view	Alt+F,P
Print an item fron an open window	Alt+F,P,F
Open the Page Setup dialog box from Print view	Alt+S
Select a printer from Print view	Alt+F,P,I
Open the Print Options dialog box	Alt+F,P,R
Send/Receive
Start a send/receive for all defined groups	F9
Start a send/receive for the current folder	Shift+F9
Start a send/receive	Cmd+M
Define Send/Receive groups	Cmd+Alt+S
Visual Basic Editor
Open Visual Basic Editor	Alt+F11
Macros
Play macro	Alt+F8
Forms
Create an InfoPath form	Cmd+N
Close an InfoPath form	Cmd+Shift+Alt+T